Are you a highly-skilled Executive Assistant looking for a pivotal role in the fast-paced world of finance? A prominent, fast-growing asset management firm in Hong Kong is seeking an experienced professional to provide comprehensive support to the Managing Partner. This is a central role that demands precision, discretion, and the ability to thrive in a dynamic environment. If you are a proactive organiser with exceptional linguistic skills, this is an excellent opportunity to contribute to the firm’s continued success.
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About the Role
As the Executive Assistant to the Managing Partner, you will be the operational backbone of the executive office. Your work will directly influence efficiency and productivity, enabling strategic leadership by expertly managing complex logistics, communications, and administration. You will be integral to a high-performing team within a firm known for its growth and ambition.
Your Key Responsibilities
You will be entrusted with managing the critical flow of information and commitments for senior leadership.
- Provide full-spectrum executive support, including complex calendar management, meeting scheduling, and prioritisation of appointments across global time zones.
- Coordinate detailed international and regional travel arrangements, including flights, visas, accommodation, and itineraries.
- Prepare, proofread, and format correspondence, presentations, reports, and other documents with a high degree of accuracy.
- Act as the primary point of contact, screening calls and managing communications with internal and external stakeholders with professionalism and discretion.
- Facilitate smooth meeting execution, including agenda preparation, room booking, and minute-taking when required.
- Handle expense reporting and other administrative tasks with efficiency.
- Anticipate needs and proactively manage tasks to ensure the Managing Partner’s day operates seamlessly.
Qualifications for Success
This role requires a seasoned professional with a proven track record in a demanding corporate setting.
- Minimum of 5 years of secretarial or executive assistant experience, preferably within financial services, asset management, or a related professional services firm.
- Expert proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Trilingual fluency is essential: Exceptional written and spoken English, Cantonese, and Mandarin.
- Outstanding organisational skills and meticulous attention to detail.
- Superior communication and interpersonal abilities, with the poise to interact confidently with senior executives and clients.
- A proactive, resourceful, and adaptable mindset, with the ability to maintain confidentiality and work under pressure.
What This Role Offers
This position represents a significant career opportunity within a prestigious and expanding firm.
- A competitive compensation $32 and benefits package.
- The opportunity to work at the highest level within a leading asset management firm.
- A dynamic, professional, and collaborative team environment.
- A role with high visibility and the chance to develop an in-depth understanding of the finance industry.
- Professional growth in a firm that values talent and initiative.
Application Process
If your experience aligns with these requirements, we encourage you to apply.
Please submit your detailed resume and a cover letter highlighting your relevant experience and language proficiencies through the designated application channel. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
